TurfPlanMeasure, quote and get paid from the garden.
From the client’s first call to the final payment, all from Home: calls, visits, measuring, jobs without measuring, calendar and accounts on a single screen. This guide walks you through it screen by screen, with an iPhone you can actually tap.
Everything on one screen
Measure, calendar, accounts, visits and calls, projects, catalogue and business, all on one screen.
Calls
Paste the client’s WhatsApp message, the app pulls out their details and reminds you when it’s time to call.
Jobs without measuring
Pruning, brushing, repairs: no plan, with their own day and, if they repeat, the next one is created for you.
Calendar
Drag jobs around, block holiday days and send the client the booked date by WhatsApp.
Accounts
Profit, paid, outstanding and still to close, month by month, turf and jobs shown separately.
Quote by phone
The measurements the client gives you turn into an indicative price; when you go to measure, it becomes real.
Widgets
The whole month and the material to order, by supplier, on the iPhone Home Screen.
Home: your work dashboard NEW
Open the app and it’s all in front of you: what to measure, which job is next, how much you’ve made this month, your next visit and who you need to call. Tap the yellow dots on the iPhone or the steps.
Measuring the garden with the camera
Point at each corner and the app draws the outline on the real ground. Version 2.0 puts the measurement and the controls in dark panels so you can see the whole garden.
The plan and the automatic cutting plan
When you finish with the camera you land on step 1: the plan with its dimensions and the roll strips already worked out. Tap a side of the plan to set which way the pile leans.
Sample L-shaped garden of 86.4 m² with a 2 m roll.
Levelling the ground with LiDAR
With the outline closed, GROUND scans the levels in the same session. It tells you how much crushed aggregate to order and how much soil to dig out. You can also get there from the client record › Details › Ground › Scan.
Rough calculation with a sample 86 m² zone; the app uses the real scan.
From turf to PDF in five taps
At the bottom, the bar with the net amount and the total incl. VAT stays with you at every step, so each choice shows up in the price straight away. Tap a step to see its screen.
Calls: note the contact and ring at the right time NEW
Someone passes you a contact on WhatsApp, but it’s not the moment to call. Paste the message, the app pulls out the name, phone and address, and reminds you when it’s time to call. Once you’ve called, the call becomes a visit and carries on as usual: visit › measure › job.
Visits: from the phone call to the measurement NEW
When you arrange to see a client, note it as a visit: it’ll usually come from a call (chapter 6). The visit lives in the Calendar until you go: then you measure, do a job without measuring or give a price over the phone.
Indicative price with a sample price list (turf €18/m² and installation €14/m², with 21 % VAT). The app uses your default turf and whichever installation is selected.
Quote by phone: manual measurements and amounts that don’t change NEW
The client gives you the measurements and wants a price now. Without going to the garden, you make a ballpark quote with a hand-drawn plan; when you go and measure with the camera, it becomes real. And what you send stays as you sent it, even if your price list changes.
The calendar of jobs and visits NEW
Agenda, week and month. Drag a job to another day and the client record updates itself. You can touch this iPhone: try dragging the Soler family’s job, or dropping it on a blocked day.
Blocking days and sharing the booked date NEW
Holidays, an event, something personal: block the day and nothing lands there without warning you. And when you book a date, send the client the ready-written message by WhatsApp.
Swiping in lists and the day menu NEW
Two gestures that save you opening the record: swipe a row to resend or delete, and press and hold a calendar day to create something there. Try swiping the Ferrer patio row.
The client record: from quote to payment
Every project has its own record. At the top, the photo of the zone; below it, the status, the quote in a dark card and everything about the job. Tap a status or the quote.
Manual quote, no measuring NEW
Repairs, taking up old turf, travel: loose items on the record of a visit or a job. This iPhone does the sums too.
Jobs without measuring and repeating maintenance NEW
Pruning, brushing the turf, a repair, maintenance every three months. A record with items and a price, no plan, with its day in the agenda. And if it repeats, the next one is created for you when you mark it done. Tap the type, the frequent items or the repetition.
Accounts: how much you make each month NEW
From the dark card on Home. Clients count from the moment they accept, in the month of their job. Switch filter on the iPhone and watch the figure change.
The catalogue to show the client
The Catalogue tab is view-only. The sections share the same grid with large photos and the same order as Edit catalogue. Swipe through the pages or tap at the top.
My business: your details, suppliers and prices
Three sections: Business, Suppliers and Edit catalogue. Whatever you change here applies straight away to new quotes; what’s already been sent is left alone. Tap the blocks on the iPhone to fold them.
Importing a document: price list, invoice, quote or order NEW
The supplier’s price list as a PDF, a photo of the price table or the invoice from your last order: the app reads the item lines on the iPhone, sending nothing out, and proposes them for the catalogue. Tick and untick lines on the iPhone.
Widgets: the month and the material to order, without opening the app NEW
Three widgets for the iPhone Home Screen and the lock screen. Add them by pressing and holding the Home Screen › + › TurfPlan. Tap a client on the orange widget.
Alerts and Dynamic Island
The app reminds you of what you can’t afford to forget, even with the iPhone locked. Tap an alert to see when it arrives and what it opens.
What installers ask most
Which iPhone do I need?
Any iPhone with iOS 17 or later can measure with the camera. To scan the ground accurately you need LiDAR (Pro models from the 12 Pro onwards); without LiDAR it works with reduced accuracy.
Does it work without signal?
Yes. Measuring, calculating, creating the PDF, reading documents and saving don’t need the internet. Only sending by WhatsApp or email does, and you can do that later from the record or by swiping the row in Projects.
Someone passes me a contact but I can’t call now. Where do I note it?
On Home › Calls › New call (or press and hold the tile › Paste WhatsApp message). Paste the message, the app fills in the details, set the time to call and the iPhone reminds you. Once you’ve called, “I’ve called” turns it into a visit, a job or a quote over the phone.
Why isn’t my visit showing in Projects?
Visits live in the Calendar until you measure the first zone with the camera or add an item. Then they move to Quoted and appear in Projects. A ballpark quote (manual measurements) stays a visit until you send it or measure.
Can I give a price without going to the garden?
Yes. On the visit, “Ballpark quote”: with the width and length the client gave you (or m², or L-shaped) you get a hand-drawn plan and a quote marked as ballpark. When you go, “Measure now” replaces it with the camera plan.
How do I quote a repair or pruning without measuring?
Projects › New project › Job without measurements: type, items with their price and the day. Also from a visit, with “Switch to job without measuring”. If it’s a loose item inside a turf job, use the Items section on its record.
I have maintenance every three months. Do I have to create it every time?
No. On the job, choose Repeat › every 3 months. When you mark it as Done (or Paid), the next one is created in the agenda for you, already accepted and with its reminder. To stop the series, when deleting one choose “Delete and end the maintenance”.
How do I block my holidays?
Calendar › Block days (under the month) › Consecutive days, from… to… › Block these days. For a single day, press and hold the day › Block day. On those days you can’t drop a job, and any other date change warns you.
How do I confirm the date to the client?
With “Share booked date” on the calendar card or on the record: it opens WhatsApp with the message already written (the one from My business › Messages to the client, with {cliente}, {fecha}, {hora}…). Other apps work too.
How does the app know when to order the material?
From each supplier’s days of notice (My business › Suppliers › Order in advance), the real lines in “Prepare the order” and the job’s start date. If you move the job, the reminder moves with it. The “Material to order” widget shows it by supplier.
I’ve changed my price list. Do the quotes I already sent change?
No. From the moment a quote moves to Sent, Accepted, Deposit paid…, its amounts are saved as they are on the record, and past months in Accounts don’t move either. The record warns “The price list has changed: it would now be X” and you decide whether to update it; when resending, it asks whether to send with today’s prices.
Can I import a supplier invoice?
Yes. My business › Edit catalogue › Import the supplier’s price list or data sheet, and pick the PDF or the photo. The app breaks down each line (quantity, price, discount and amount), classifies it and proposes it for the catalogue; you can also record the invoice as an expense in Accounts with one tap.
Does the spreadsheet open in Excel?
Yes. Accounts › Month spreadsheet › Export creates a semicolon-separated CSV, which Numbers and Excel (with Spanish or other European regional settings) open directly.
Can I take the VAT off the installation?
Yes, in the record › breakdown, with the VAT switch. It only affects labour; material always carries VAT.
Can I give the same client two prices?
Yes: in Documents, “Add a quote with another turf” creates another PDF with the same garden and a different model.
Where is my clients’ data kept?
On your iPhone and, if you switch it on, in your iCloud Drive (Files › TurfPlan). It never goes through third-party servers; documents are read on the iPhone itself.
How do I make a backup?
My business › Business › Backup and iCloud › Create backup (zip): projects, photos, PDFs, prices and settings, to keep wherever you like. “Restore from a folder…” brings it back.